To improve the administration of archives and folders Names and levels of archives and folders When generating some file or folder is common to assign a long name, nevertheless, is important the subfolder level where is the file, since after certain number of levels it begins to give problems to open and to keep the file, the computer becomes slow, presents/displays errors in the file, etc.

Example:
Levels of Folders
Level 1: "My documents"
Level 2: "Letters directors of branches
Level 3: "Letters sent to directors year 2004
Level 4: "Letters sent to directors month January
Level 5: "Letters sent to 15 directors 01 to January File:

Letter on the meeting of the sales programmed for the month of February By this, is not recommendable to give a long name as much to the folders as to the archives, only with assigning some type of key, not to add signs, to clear you preposition them, articles, etc., and also to consider if it is necessary to add more levels of folders to organize the information. Also it is advised that if the archives and folders in their computer keep it does within the folder of "MY DOCUMENTS IN HARD DISK" or that "MY DOCUMENTS" have Windows XP in the folder so that at the moment for making copying massive of the archives it is easier the transfer, does not lose the information and some file does not erase by error that requires the system to execute itself.

Graphics files
When recording some image is important to know the different formats in that they are possible to be generated like GIF-Graphics Interchange Format (GIF) that has good quality of image, uses 256 colors solely, is appropriate stops most of the images that are handled habitually, not thus in hi-res photographies with many tones. Format JPG or JPEG - Joint Photographic Experts Group was created to compress images of continuous tones, is used in photographic images, works with million colors, which offers the facility to make a great compression in the images. More types of formats like TIF, BMP, etc. exist but these are known by their facility to insert them in any program without it occupies much space, in addition to the qualities that were explained previously.

File compression So that their archives do not include much space in the hard disk or its account of network, is recommendable that joins several archives that is related to a same subject and they compact them with the WinZip program, All user who has a network account can keep information in the folder that appears like in "Kino\Vol2\Usuarios" (G:) from any program that is using.

This also can serve to as much have an endorsement of the information in the hard disk as in the personal account of network.

© 2005 Carol Bremner